3 Accounts Receivable AI Agents, Live in Production.

Receivables management runs on a report that is usually out of date and always undifferentiated. Payments arrive and sit unapplied until someone reconciles them, so the ageing overstates what is genuinely outstanding — and collections chases invoices that have been settled. Prioritisation is by age, which correlates poorly with recoverability: a large invoice two weeks overdue from a customer who has stopped responding matters more than a small one at ninety days from a reliable payer with an administrative delay. Card surcharging introduces a smaller but persistent leak, because eligibility rules vary by card type and jurisdiction and the calculation is done approximately or not at all.

These agents keep the ledger current and the effort directed. Payment Status Update matches incoming payments to open invoices, works out the resulting status for each and produces the ledger updates for review — so the ageing describes reality before anyone acts on it. Overdue Invoice Alerts buckets the ledger by age, ranks what needs attention this week, and prepares the internal alert for the AR owner; nothing goes to customers from here, which is the boundary that keeps prioritisation separate from contact. Surcharge Management calculates the surcharge due under your published rate, excludes what is not eligible, and shows the recovery before anything is billed — the exclusion being the part that prevents a surcharge appearing where it should not.